Posted: August 23rd, 2023

Project Charter Poster Presentation

Create a poster that showcases your work as you reflect on what you learned while developing the Project Charter in the previous three assessments.
Introduction
You have developed a project charter for your quality improvement project. Now is the time to “showcase” your work. In this assessment, you will submit your poster to disseminate your results in a professional manner. Now is a good time to think about how you will sustain these improvements in terms of organizational commitment and leadership. Heinrich (2021) states: “Instead of getting to the end and asking, ‘Now that we’ve made some great improvements, what can we do to continue them?’ you need to think about that aspect from the very beginning” (para 2). Active involvement of leadership, organizational support and commitment, and an understanding that “team” matters are aligned with quality improvement success.
Reference
Heinrich, P. (2021). Setting the stage for sustainability in quality improvement projects. National Institute for Children’s Health Quality. https://www.nichq.org/insight/setting-stage-sustainability-quality-improvement-projects
Demonstration of Proficiency
By successfully completing this assessment, you will demonstrate your proficiency in the following course competencies and scoring guide criteria:
• Competency 1: Evaluate the application of leadership styles to practice or process change within a health care or public health delivery system.
o Identify team members, stakeholders, sponsors, and a team leader appropriate to the needs of the project.
• Competency 2: Analyze a health care issue from a leadership perspective, applying quality improvement principles and evidence-based standards.
o Present a problem statement that focuses on a specific area.
o Present an AIM statement that includes the goals the project is intended to accomplish and who will benefit, with a time frame.
o Present the planned intervention, including initial steps to get started, the proposed intervention, and the process for implementation.
• Competency 3: Develop a project charter that addresses a potential gap, problem, or opportunity within a health care system.
o Provide a Gap Analysis that presents an existing change opportunity and the desired state after improvement.
o Describe 2–3 next steps that could be taken once the charter project is completed to initiate the project and anticipated outcomes.
• Competency 4: Develop a data management plan, including a plan for ethical stewardship for data use and communication.
o Describe the purpose and use of the data collection plan.
• Competency 5: Communicate in a manner that is scholarly, interprofessional, and respectful of the diversity, dignity, and integrity of others.
o Create a poster that is professional and engaging in design and addresses the required components.
Note: The assessments in this course must be completed in the order presented; subsequent assessments should be built on both your earlier work and your instructor’s feedback on earlier assessments. If you choose to submit assessments prematurely, without considering and integrating your instructor’s feedback, your assessment may be returned ungraded, resulting in your loss of an assessment attempt.
Overview
Presenting information to an audience is a common skill that is needed for leaders who work in health care today. At some time in your career, you might attend a conference in person or virtually to share information about a project. Many health care conferences now include virtual poster presentation sessions.
For this fourth assessment, you will showcase your work as you consider what you learned while developing the Project Charter in the previous three assessments. You can use the Project Charter Poster Template file to serve as a guide to complete this final assessment. You can be creative in terms of format, color, images, graphs, etc. as long as you address the assessment criteria.
• Assessment 1: Project Charter Part 1.
• Assessment 2: Project Charter Part 2.
• Assessment 3: Project Charter Part 3.
• Assessment 4: Project Charter Part 4: Poster Presentation.
The purpose of this assessment is to give you practice presenting the project charter that you have designed in a poster format. You will include the gap analysis, the problem statement, the AIM statement, the planned intervention, the project team, the data management plan, next steps if you were going to implement this project, and lessons learned during this process.
Prepare
Access, download, and review the Project Charter Poster Template [PPTX] and/or the Project Charter Poster Template [PDF] file that you will use to complete this assessment. The template is designed to offer space for all of the information required in this assessment, but you are welcome to reorganize the template as appropriate to best present the specifics of your project charter. You are also welcome to use your creativity with the overall visual design of your poster, as long as you make sure your presentation is aligned to the requirements in the scoring guide.
For an example of the completed assessment, access and review the Project Charter Poster Exemplar [PPTX] and/or the Project Charter Poster Exemplar [PDF] resource.
Scenario
You are a health care leader who has just finished your first Project Charter. Imagine that you have been invited to present your project in the form of a poster to your organization or at a professional conference. Prepare your poster to succinctly describe the different parts of your project in text, pictures, and graphs or statistics.
How might the results of the project be communicated to sponsors, stakeholders, and team members? Think about how the project will benefit the target population, the organization, and those served. How does this project demonstrate leadership in terms of a process change for those served, the organization, and/or the profession?
Instructions
Using the Project Charter Poster Template [PPTX] and/or the Project Charter Poster Template [PDF], complete the following to create a poster that acts as a visual presentation of your Project Charter:
1. Apply your creativity while using charts, graphs, and visual images to tell your story for the change improvement you have created and the value to those served. The Project Charter Poster Template will help organize your information, but feel free to change the colors, rearrange sections, and otherwise use it to meet the requirements for the assessment.
2. Include a title at the top of the poster.
3. Include a Gap Analysis that identifies the gap (difference between the current state and desired state in measurable terms), how the gap was identified, and why improvement is needed (importance/relevance).
4. Include the problem statement (1–2 sentences) that focuses on one specific area that can be realistically solved and identify the effect on the population.
5. Include the AIM Statement including the SMART Objectives, who will benefit, what will be done, where the change will occur, the timeline, and the impact on the population/process.
6. Planned Intervention: Include the proposed intervention, who will be involved in implementation, the process for the implementation, e.g., when, where, and how, and the potential effects on the population/process
7. Project Team: List the team members, stakeholders, executive sponsor, and team leader, and their roles and contribution to the project (why they were selected).
8. Data Management Plan: Describe the data management plan including what data will be collected, who will collect the data, when it will be collected, the storage and protection of the data, and its interpretation and utilization (think about diversity, inclusion, and use of data).
9. Next Steps/Lessons Learned: What do you anticipate as the next 2–3 steps if you were actually going to implement this change? What is your anticipated outcome of the planned intervention? How will you know if it is successful? What lessons did you learn via this process?
Additional Requirements
Your assessment should meet the following requirements:
• Written Communication: Use short but complete sentences that are clear, comprehensible, and free of jargon for each paragraph or bullet point.
• Length of Presentation: Complete all fields of the Project Charter Poster Template succinctly but thoroughly.
• Tone: Ensure your presentation is relevant to and easily understood by everyone in the audience. Remember, you could be speaking to people in all levels of the organization.
• Font and Font Size: Use fonts and sizes appropriate for a presentation.
Competencies Measured
By successfully completing this assessment, you will demonstrate your proficiency in the following course competencies and scoring guide criteria:
• Competency 1: Evaluate the application of leadership styles to practice or process change within a health care or public health delivery system.
o Identify team members, stakeholders, sponsors, and a team leader appropriate to the needs of the project.
• Competency 2: Analyze a health care issue from a leadership perspective, applying quality improvement principles and evidence-based standards.
o Present a problem statement that focuses on a specific area.
o Present an AIM statement that includes the goals the project is intended to accomplish and who will benefit, with a time frame.
o Present the planned intervention, including initial steps to get started, the proposed intervention, and the process for implementation.
• Competency 3: Develop a project charter that addresses a potential gap, problem, or opportunity within a health care system.
o Provide a Gap Analysis that presents an existing change opportunity and the desired state after improvement.
o Describe 2–3 next steps that could be taken once the charter project is completed to initiate the project and anticipated outcomes.
• Competency 4: Develop a data management plan, including a plan for ethical stewardship for data use and communication.
o Describe the purpose and use of the data collection plan.
• Competency 5: Communicate in a manner that is scholarly, interprofessional, and respectful of the diversity, dignity, and integrity of others.
o Create a poster that is professional and engaging in design and addresses the required components.

Project Charter Poster Presentation: Sustaining Quality Improvement in Healthcare

Introduction:
As a healthcare leader committed to quality improvement, the culmination of your efforts is represented in this poster presentation. Here, you will creatively and succinctly convey the essential components of your project charter, highlighting the gap analysis, problem statement, AIM statement, planned intervention, project team, data management plan, next steps, and valuable lessons learned throughout the process.

Gap Analysis:
Identifying a disparity between the current state and desired outcomes is fundamental. Through meticulous analysis, the gap has been quantified, revealing a tangible need for improvement. Rigorous assessment methods led to the discovery of this gap, emphasizing its significance to stakeholders.

Problem Statement:
Focused and practical, the problem statement encapsulates the crux of the issue at hand. It hones in on a specific aspect that is both solvable and consequential, directly impacting the target population. Its concise nature ensures clarity for all stakeholders.

AIM Statement:
Guided by SMART objectives, the AIM statement outlines the project’s purpose, beneficiaries, actions, scope, timeline, and projected impact. This comprehensive statement serves as the project’s compass, steering it towards meaningful outcomes. The well-defined parameters facilitate alignment among stakeholders and leaders.

Planned Intervention:
The proposed intervention is elegantly presented, detailing its implementation strategy, involved parties, and expected effects on the targeted population or process. This clarity enables stakeholders to grasp the initiative’s mechanics, fostering collective commitment.

Project Team:
The project team constitutes a constellation of expertise, including team members, stakeholders, an executive sponsor, and a team leader. Each role is meticulously chosen, harmonizing skills, perspectives, and experience for a dynamic ensemble that propels the project forward.

Data Management Plan:
Detailing the data management plan underscores ethical stewardship. It delineates what data will be collected, who will gather it, the timing, data storage, protection measures, interpretation, and inclusivity considerations. This plan respects data privacy and diversity while promoting insightful analysis.

Next Steps and Lessons Learned:
Anticipating the future, the poster concisely outlines the next 2-3 steps post-project charter completion. Additionally, the lessons gleaned from this endeavor are showcased, offering a well-rounded view of the journey. These insights enrich future initiatives and underscore the learning value of the endeavor.

Conclusion:
In a healthcare landscape increasingly reliant on effective communication and strategic planning, this poster presentation embodies the principles of quality improvement. As a dedicated healthcare leader, your commitment to sustainable change is evident through this informative and visually engaging presentation. It signifies not only the culmination of your efforts but also the beginning of an enduring positive impact.

References:

Heinrich, P. (2021). Setting the stage for sustainability in quality improvement projects. National Institute for Children’s Health Quality. https://www.nichq.org/insight/setting-stage-sustainability-quality-improvement-projects